Backfile Conversion

Enterprises usually believe that by backing up their ERP system and their File Server, they have assured business continuity. Well, they wouldn’t have been more than 80% wrong. This is more or less the percentage of unstructured information circulating in your business and is currently not included in any disaster recovery strategy.

And how could it be included, since it consists of paper documents archived everywhere, e-mails saved in local folders, invoices sitting on desks, post-it notes, information related to manual processes kept on paper and the story goes on.

If you think that you may well live without this information after a disaster, read what Gartner has to say about this:

“Following a disaster, 4 out of 10 businesses never reopen. Of those that do, 25% close within 2 years.”

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Since your enterprise needs to continue business as usual after any kind of disaster, you need to include a Backfile Conversion strategy within your disaster recovery plan.

Backfile Conversion projects are always complex, long-term and require detailed preparation. People believe that by purchasing a couple of fast 120ppm scanners will be able to do the job. They are probably not well informed, since about 70% of a Backfile Conversion project has to do with document preparation, taking place before and after scanning. Different types of documents require also special handling, in order to finish the project within the time frame.

DataTeam Solutions has the experience and the technologies required to assist you in any Backfile Conversion project. Our experienced personnel will analyze the various types of information to be converted, perform the feasibility study, design the conversion strategy, estimate the resources needed and the project time frame, define the software and hardware infrastructure needed, implement the proposed solution, train the people involved and monitor the project throughout its duration.

DataTeam Solutions ECM Platform incorporates a number of technologies required by such projects:datateamsolutionsecmred-300x141

  • Batch Scanning & Indexing
  • Forms Identification & Processing
  • Barcode Recognition (1D/2D)
  • Optical Character Recognition (OCR)
  • Intelligent Character Recognition (ICR)
  • Optical Mark Recognition (OMR)
  • Full Text Indexing & Retrieve
  • Business Process Management, to monitor the Project in real-time.

 

Technologies mentioned above, provide fully and semi-automatic processing during backfile conversion, while our core Business Process Management engine is used to electronically flow and monitor in real-time, information being converted. Advanced Quality Assurance tools ensure the quality of converted information.

So, if your business is looking for a way to enhance its disaster recovery plan and assure continuity, or if your people are just buried under tons of paper in their everyday business, contact DataTeam Solutions to assist you with further information.